The Chair reviews material for specific criteria and will return items submitted without Panel review if:

• Previously reviewed
• Program not federally funded or items are not used by staff who is federally funded
• Not HIV related
• Not consistent with contract activities
• Not legible or of poor quality
• Reasonable standards for accuracy and grammar are not met
• Not submitted as requested

Submitting agency must ensure all survey material receives an in-house technical assistance review by the Infectious Disease and Reproductive Health Assessment Unit staff.  Survey material may also require approval by the State's Institutional Review Board.  Complete in-house and Institutional Review Board (if required) steps before submitting material for review.  Submission letter that accompany surveys and questionnaires must note the material has received the in-house review, Institutional Review Board approval (if required), and state the results.

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The review process takes about four weeks.  The submitting agency will receive a Letter of Approval (a copy to the Regional Coordinator).  The letter provides Panel members' comments and approval/disapproval of the material.  The letter also specifies intended population, item type, and name of the item.

If the Panel recommends disapproval, the Panel Chair contacts the agency prior to issuing a disapproval letter.  The discussion will center on the reason(s) for disapproval.  If the submitting agency addresses the Panel's concerns, they may resubmit the changed material.   The agency must address all items and resubmit the material in near ready (text and graphics complete) to be produced format.