|
Frequently Asked Questions for Schools
How can I find out which providers and school
districts in my
community participate in the Immunization Registry?
Go to the
List of Participating Providers
Web
page.
Medical providers and school districts are
listed in alphabetical order by county.
Back to Top
Who needs to sign the Information Sharing Agreement?
The school district superintendent or an official designee must sign the
Information
Sharing Agreement (PDF, 80KB).
Back to Top
Why do you ask for a technical lead as a
contact at the district?
We ask for a technical lead solely to have an
internal
resource that is familiar with your
system. The Immunization Registry is secure and simple to use,
but sometimes problems come up on a particular
computer that we're not able to help with. In
this case, we would call your district technical
lead for assistance.
Back to Top
Who can access the Immunization Registry? Is it only for
nurses?
The Immunization Registry is accessed primarily by
health care professionals. As health care
professionals, school nurses can assign the duty
to another staff person like a health assistant
or school secretary. There is no limit at this
time to the number of assignees per district.
Back to Top
Who needs to sign the Confidentiality
Agreement and where do I send it?
Any non-health
care professional assigned to use
the Immunization Registry by a school nurse must sign the
Confidentiality Agreement (PDF, 16KB). Many nurses also
sign it.
It's not necessary to send the signed
agreement to Immunization Registry staff.
Keep it at the school
or district office.
Back to Top
How do I get a user account?
There is usually a lead person (often a
school nurse) who has
submitted other necessary paperwork to the
Immunization Registry. Once
you review the confidentiality policies
and training, the lead submits your name to
the Immunization Registry by fax or e-mail.
Immunization Registry staff send an
e-mail including your user name and temporary
password to the lead.
Back to Top
What do I do if I forget my password?
Contact the
Child Profile Help Desk at 1-800-325-5599.
Staff can't see passwords since they are
encrypted, but they can reset your password
for you.
Back to Top
What do I do if I see duplicate records?
Contact the
Child Profile Help Desk at 1-800-325-5599
to report a duplicate record.
Back to Top
What do I do if I see errors?
Contact the
Child Profile Help Desk at 1-800-325-5599
if you see errors.
Back to Top
How can I help complete immunization
records if I have more data? Can I send the
Certificate of Immunization Status (CIS) to my local
health jurisdiction?
We know you may sometimes get records from
families that are more complete than information
in the Immunization Registry. The CIS is not considered
a medical record or
a verified source of information. Therefore, it's not recommended to update the
Immunization Registry from a
CIS. Your local health jurisdiction may update the record if a family
has a shot record. You can make a
copy and forward it to them.
Back
to Top
What do you mean by “parental review?” Can nurses initial information if
they get phone
confirmation of vaccine information?
- RCWs
28A.210.100
and
28A.210.110 say it's
the parent's responsibility to submit
immunization information to the school. In
using the
Child Profile
Immunization Registry, the school nurse
or assignee is facilitating parent report.
The parent needs to review, amend
if needed, sign, and submit the Certificate
of Immunization Status (CIS) to
the school.
- If a signed CIS is already on file,
additional information obtained from the
Child Profile Immunization Registry may
be added to the CIS if the nurse obtains
verification from the parent. This
verification can be in-person or by
phone. If by phone, the nurse must
initial and date that a phone call was made.
Back
to Top
Printer Friendly Version
Some files on this page require a
reader.
Download a free reader.
Documents posted in PDF version on the
Department of Health Web site will be made available on request
to users who are unable to download or view them. For persons
with disabilities, PDF documents will be made available on
request in other formats. To submit a request, e-mail
ImmuneMaterials@doh.wa.gov.
|
