FPRH Manual

The purpose of this manual is to summarize, or call attention to, all federal and state statutes, regulations, policies, and guidelines which include a requirement applicable to local agency family planning staff. Statutes and regulations that apply specifically to family planning have been summarized in detail.

Unless otherwise noted, all materials and forms on this page are in PDF format.

2012 Family Planning Manual (680KB)

Chapter 1: Introduction (52KB)

Section 1000     Overview
Section 1100     Definitions
Section 1200     Abbreviations
Section 1300     Source Documents
Section 1400     Federal Documents Applicable to Family Planning Agencies
Section 1500     State Documents Applicable to Family Planning Programs

Chapter 2: Community Participation & Project Promotion (41KB)

Policy 2000     Community Participation and Project Promotion
Policy 2100     Community Education and Health Promotion
Policy 2200     HIV/AIDS Education and Prevention

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Chapter 3: Program Management (87KB)

General Requirements

Policy 3000     General Program Management Requirements

Funding

Policy 3100     Funding Process for Title X
Policy 3200     Funding Process for State Family Planning Funds
Policy 3210     Surgical Services Expenditures
Procedure 3210     Process for Obtaining Approval to Meet Abortion Requirement by Referral
Policy 3220     State-Funded Community Education and Health Promotion

Annual Plans and Reports

Policy 3310     Annual Plans
Policy 3320     Clinic Visit Record
Policy 3330     Family Planning Annual Report
Policy 3340     Non-Title X Data Reports
Policy 3350     Report of Communicable Disease
Policy 3360     Special Project Report
Policy 3370     Sterilization Report
Policy 3380     Training Report
Policy 3390     Late Report Penalty

On-Site Reviews

Policy 3400     On-Site Review by DOH / FPRH Staff

Business Practices

Policy 3510     Business and Tax Requirements
Policy 3520     Citation of Federal Grant Support in Publications
Policy 3530     Discontinuation of Services
Policy 3540     Expansion of Services
Policy 3550     Facility Requirements
Policy 3560     Human Subjects Research
Policy 3570     Lobbying and Advocacy
Policy 3580     Personnel Policies
Policy 3590     Cultural Competency
Policy 3600     Staff and Volunteer Training
Policy 3610     Abortion as Family Planning Method

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Chapter 4: Fiscal Management (103KB)

Policy 4000     Local Agency Federal Fiscal Requirements
Policy 4100     Contracts and Contract Modifications
Policy 4200     Financial Reports
Policy 4300     Equipment Purchases and Inventory
Procedure 4300     Purchasing Equipment Not Included in Approved Budget
Policy 4310     Depreciation
Policy 4400     Fiscal Reviews
Policy 4500     Client Fees
Policy 4600     Reimbursement for Non-Surgical and Emergency Care Funds
Procedure 4600     Reimbursement for Non-Surgical and Emergency Care Services
Policy 4610     Determining Client Eligibility for State Funded Surgical Services
Policy 4620     Reimbursement for State Funded Surgical Services
Procedure 4620     Reimbursement for State Funded Surgical Services
Procedure 4630     Reimbursement for Unexpended State Surgical Service Funds
Procedure 4640     Adjudication of Surgical Bills After Balance Zeroed Out
Policy 4650     Reimbursement for Emergency Care
Procedure 4650     Reimbursement for Emergency Care
Policy 4660     Reimbursement for Services Provided to Medicaid Clients

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Chapter 5: Client Education & Counseling (39KB)

Policy 5000     Client Rights
Policy 5100     Client Education/Counseling

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Chapter 6: Client Services (87KB)

Policy 6100     Clinical Management
Policy 6200     Service Plans, Protocols and Policies
Policy 6300     Medical Records Management
Policy 6400     Required Clinical Services
Policy 6410     Health Assessment for Prescription Contraceptives
Policy 6420     Medical History
Policy 6425     Identification of Estrogen-Exposed Offspring
Policy 6430     Physical Examination
Policy 6440     Laboratory Tests
Policy 6450     Chlamydia and Gonorrhea Screening
Policy 6460     Abnormal Results
Policy 6470     Pregnancy Diagnosis and Counseling
Policy 6480     Adolescent Services
Policy 6490     Fertility Regulation
Policy 6495     Infertility Services
Policy 6500     Informed Consent, Method-Specific Consent, and Sterilization Consent
Policy 6600     Referrals and Follow-Up
Policy 6700     Pharmaceuticals
Policy 6800     Risk Management

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Last Update:  February 15, 2012
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