Administrative Services

• Intra Department Electronic Mailing Lists

• Budgeting Modifications Policy

• Cash Receipts Policy

• Cell Phone Policy

• Client Complaints Procedure

• Collections Procedures

• Computing and Information Systems

• Conflict of Interest Policy

• Disbursements General

• Discipline Policy

• Drug-Free Workplace Policy

• Electronic Data Processing Policy

• Family and Medical Leave Policy

• Client and Fee Setting Guidelines

• Grant and Contract Approval Policy

• Grants Policy

• Harassment Policy

• Internal Controls Policy

• Lactation Friendly Worksite Policy

• Non Represented Staff Mileage Reimbursement

• Non-paid Leave Policy

• Non-Travel Related Expenses

• Part-Time Employment Policy

• Payroll Policy

• Personnel Policies & Procedures

• Postage Policy

• Purchases Policy

• Purchasing Policy

• Records Management

• Records Retention Schedule

• Reimbursement of Travel and Other Expenses

• Shared Leave Policy

• Supplies, Inventories and Fixed Assets Policy

• Surplus Property Policy

• Taxable Meal Reimbursement Guideline

• Travel Policy

• Travel Training Authorization

• Work Hours Policy

Subject:  Personnel Policies                     Effective: 
               & Procedures                      

Supersedes:                                                 Revised:

Author:                                                        Approved by: ______________
                                                                                  Chair Board of Health
_________________________________________________________________

Policy:

All employees, contractors, students, and volunteers who access or have access to medical information will sign a Confidentiality Statement annually that such information will be held in confidence with the understanding that any violation of the confidentiality of client information may result in disciplinary action up to and including dismissal, dissolution of contractual agreement and possible monetary fines or imprisonment.

Purpose:

1.      To establish a consistent policy for all employees, contractors, students, and volunteers accessing or having access to client health information to sign a Confidentiality Statement.

2.      To ensure confidentiality of all client health information contained within the Health Department regardless of method of storage.

Procedure:

1.      All new and currently employed staff, contractors, students and volunteers within the Health Department dealing with client health information are required to sign a Confidentiality Statement on an annual basis.

2.      The process of signing the Confidentiality Statement will become a part of the Health Department orientation for those staff having access to health care information and will occur on the first day of employment or when contractors, students and volunteers begin their affiliation with the Health Department and will be witnessed by the individual conducting this part of the orientation.

3.      Currently employed staff will sign the first working day of the new year and will be witnessed by their manager or by their manager's designee.

4.      The Confidentiality Statement will remain in the individual's personnel file or with the contract as appropriate.

5.      Confidentiality training on the handling of sensitive information will be a part of the Health Department's orientation and will continue on an annual basis.

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Contact Information for the Department of Health

Last Update : 10/07/2004 03:15 PM
Send inquires about DOH and its programs to  Local Health Financial Coordinator or
Steve Russman at 360-236-3950
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